File Submissions Grants / Contests Tips

I’ve been eyeing some deadlines lately and wanted a refresher on how to prepare my file submissions for grants & contests.  Just wanted to share these quick tips for any friends feeling overwhelmed and stressed.  Always follow the organizations instructions for submissions first.  If there isn’t a detailed instructions then use the guidelines I found from CARFAC Ontario.  You can read it in detail here or check out my summary below plus my tips.

All File Submissions:

  • Make your files PC-compatible (like .doc, .pdf, .jpeg)
  • Limit file sizes to be 500K (0.5 MB)
  • No powerpoints/presentations, zipped/compressed files, links (unless requested)
  • Be authentic in your text
  • Triple check everything – order, names, spelling

Images:

  • Images: 72 dpi resolution, max size 1024 x 768, RGB or sRGB colour only
  • Label with number, artist name and title (01 Artist Name Title.jpg etc)
  • Embed author metadata in your files (see more details)
  • Add watermark & flatten the image (see more details)
  • Never share print quality images or store them online
  • Start with the best – best image of best work

Videos:

  • Choose only 1 video, max 5 min length
  • Make it playable across various players: Quicktime, RealPlayer, Shockwave, Windows Media Player / Flash
  • 1 video = 5 images; If they ask for 20 images max and you send a video, submit only 15 images + video

Just wanted to share this with you as a checklist before you submit your files.  Do you do anything differently when submitting your files? Let me know if you want more details or anything I may have missed in the comments.  Hope this helps you in getting that grant or winning that contest. Good luck on your file submissions!

Much love,

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